Social Security Number Collection and Usage

In compliance with 119.071(5)(a), Florida Statutes, this document serves to notify you of the purposes for the collection and usage of your Social Security number (SSN) by State College of Florida, Manatee-Sarasota.

SCF collects and uses your SSN only for the following purposes in performance of the College’s duties and responsibilities. In an effort to protect your identity, SCF will secure your SSN from unauthorized access, and will never release your SSN to unauthorized parties. SCF will assign you a unique student/employee identification number. This unique ID number is used for most associated employment and educational purposes at SCF.

Educational Records Office

Students

Federal legislation relating to the Hope Tax Credit requires that all postsecondary institutions report student SSNs to the Internal Revenue Service (IRS). This IRS requirement makes it necessary for SCF to collect the SSN of every student. A student may refuse to disclose his or her SSN to the College, but the IRS is then authorized to fine the student in the amount of $50. The public school system in Florida uses SSNs as a student identifier. In a seamless      K-20 system, it is beneficial for postsecondary institutions to have access to the same information for purposes of tracking and assisting students in the smooth transition from one education level to the next. All SSNs are protected by federal regulations under the Family Educational Rights and Privacy Act (FERPA) and are NEVER released to unauthorized parties. 

Federal and State Regulations

Tracking uses are authorized by SBE Rule 6A-1.0955(3)(e); 1008.386, F.S. and the General Education Provisions Act (20 USC 1221(e-1)). Hope/Lifetime Tax Credit uses are authorized by 26 USC 6050S and Federal Register, June 16, 2000/IRC Section 25A. Registration uses are authorized by 119.071(5)(a), F.S. Issuance of Form 1098T for tuition payment reports are authorized by 26 USC 3402, 6051                                                                                                                                                 

Lifelong Learning and Workforce Development/Traffic Safety Institute

Because of Florida state education reporting requirements, students who enroll in Lifelong Learning and Workforce Development and Traffic Safety Institute classes are required to submit their SSNs. In addition, the Traffic Safety Institute is required to provide your SSN to the Department of Highway Safety and Motor Vehicle for DUI and Special Supervision class registration.

For professional development and licensing classes, SSNs are used for state licensure reporting requirements. For GED and Workforce grant funded programs, SSNs are used as an identifier for program enrollment and completion.

Financial Aid Office

The financial aid services office at SCF requires students to submit their SSNs on various forms in order to correctly identify applicants, match each applicant’s financial aid record with the student record, and to help coordinate state and federal aid programs. SCF also collects a student’s SSN on certain institutional scholarship applications for student files.

The United States Department of Education’s (USDOE) Free Application for Federal Student Aid (FAFSA) requires all applicants to report their SSN to be used for all federal financial aid programs as a student identifier for processing and reporting. In addition, the SSN is required in order for the Department of Homeland Security to investigate citizenship status, for the Federal Work Study Program, the Veterans Affairs Administration, the National Student Loan Clearinghouse, and is required on all loan applications for use by the USDOE.

If you are a recipient of a State of Florida grant or scholarship such as the Florida Student Assistance Grant or Bright Futures, the State of Florida Department of Education will require the use of the SSN on their grant/scholarship disbursement website and for reporting purposes.

Statutory or Regulatory Authority:

• Collection uses are required by Title IV of the Higher Education Act of 1965, as amended (§§483 and 484); 20 USC 1078, 1090, 1091 & 1092

• Required by 38 USC 3471 for VA educational benefits usages

• Required by 34 CFR 668.16 for administrative usages

• Required by 34 CFR 668.33 for residency verification usages

• Required by 34 CFR 668.36 for FAFSA verification usages

• Required by 34 CFR 668.32(i) and 34 CFR 668.36 for Federal Work Study usages

• Authorized by 26 CFR 1.6050 for issuance of Form 1098E, a tax form used to report student loan interest

The financial aid office at SCF requires students to submit their SSNs on various forms in order to correctly identify applicants, match each applicant¹s financial aid record with the student record, and to help coordinate state and federal aid programs.

Human Resources and Payroll Offices

The College’s human resources and payroll offices collect SSNs for the following purposes: classification of accounts; identification and verification; credit worthiness; billing and payments; data collection, reconciliation, tracking, benefit processing and tax reporting. SSNs also are used as a unique numeric identifier and may be used for search purposes.

Providing your SSN is a condition of employment at SCF.

The State College of Florida Foundation, Inc.

The State College of Florida Foundation, Inc. collects SSNs for the following purposes: as a unique numeric identifier and for reporting scholarship recipients to the Department of Education and the Florida Community College Foundation. SSNs also are required by certain scholarship donors in accordance with their trust or scholarship agreements.

Career Resource Center

The career resource center collects SSNs for identification and verification and tax reporting.

Institutional Research Office

The institutional research office uses SSNs for data collection and required annual state reporting.

Public Safety and Security Office

The public safety and security office collects SSNs for fingerprint submissions to the Florida Department of Law Enforcement.